Who may make reservations?

Palomar Hills property owners who are in good standing with the association.

What may be reserved?

The first floor and the loft.

When may the clubhouse be reserved?

The clubhouse may be reserved anytime it is not being used for a neighborhood meeting or function and has not been reserved by another resident.  Please check the community calendar for a schedule of events

How are reservations made?

To reserve the clubhouse, contact the Palomar office at (859) 223-3740 , in person during regular business hours (Monday – Friday, 9 a.m. – noon, 1 p.m. – 5 p.m.)  or via the website. We will hold the date requested for three days. The reservation is made final when the rental contract, security deposit, and rental fee are delivered to the clubhouse. All payments must be made by the homeowner, as third-party checks are not accepted. A separate check is required for the rental fee and security deposit, both payable to Palomar Hills.

Rental and Deposit Fee Schedule

Mon – Thurs	5PM – 10 PM	$84.80 + Attendant Fee	$100.00 Deposit	All weekday parties must exit the Clubhouse by 10PM
Fri – Sun	10AM – 3PM	$132.50  + Attendant Fee	$200.00 Deposit
Fri – Sun**	3PM – 11PM **Sunday events must end by 10PM	$185.50 + Attendant Fee	$300.00 Deposit	All weekend parties must exit the Clubhouse by 11PM

*The association retains all or part of the security deposit if the clubhouse is not cleaned to previously agreed upon standards, if there is damage to the facility, or if it is necessary for the collection of unpaid fees.

A $25 cancellation fee is charged for reservations cancelled less than seven days prior to the event.

A personnel attendant is mandatory for private use of the clubhouse outside business hours. Payment of $20.00 (Twenty Dollars) per hour, to be pro-rated to the closest half hour with a minimum of 2 hours, must be paid in addition to the rental fee. If rental continues past the time reserved, the additional cost to use the facility and attendant per hour is $30, rounded to the nearest full hour.

The clubhouse attendant is responsible for opening and closing the facility, reviewing the cleaning checklist with the resident, and ensuring that all other guidelines are followed.

What other responsibilities are there?

• The resident reserving the facility must be present throughout the entire event. It is the responsibility of the resident to ensure that the facility is thoroughly cleaned following the event. A copy of the cleanup checklist is attached to the rental contract. Residents who do not wish to clean the facility must make arrangements in advance for the clubhouse to be cleaned immediately following the event. Failure to properly clean up will result in the loss of part or all the security deposit.
• Everyone-residents, guests, caterers, musicians, disc jockeys, cleaning services, and the clubhouse attendant– must be out of the clubhouse by 1 a.m. Music must end by 12 midnight. Bands, disc jockeys, and other music sources are not permitted to set up or play anywhere outside the clubhouse.
• Events with guests under 21 years of age must include one adult chaperone for every five (5) underage guests. The association and state law prohibit the consumption of alcohol by persons under 21.
• Alcohol is not permitted at events where the majority of guests are under 21. In these cases, admission is by invitation only, and guests who leave the facility will not be permitted to re-enter.
• Signs, balloons, or other decorations may not be affixed to walls or woodwork. Violators will be required to pay to have the clubhouse interior repainted.

Anything else?

• Residents who fail to comply with these guidelines may forfeit all or part of the security deposit. Serious violations may result in resident being denied access to the clubhouse or other amenities.
• The Palomar Hills Board of Directors reserves the right to amend these guidelines as necessary and to deny use of the facility to any individual as deemed appropriate.

 

 

Office Hours:

Monday – Friday 9 a.m. – 5 p.m.
Clubhouse Hours:
Monday – Friday 9 a.m. – 5 p.m.

Saturday & Sunday Closed
Closed from 12 noon to 1 p.m. Monday – Friday

*Clubhouse is a non-smoking facility